Payfit integration

(Integration available for UK only)

About Payfit

PayFit is Europe's fastest growing cloud-based and integrated payroll software. PayFit helps over 5,000 small and medium businesses across 5 countries simplify and automate their payroll processes.

Through automating payroll admin, PayFit allows you to free up your time and focus on other core tasks such as prioritising your business's growth and keeping your employees happy.

Why Payfit?

Easily manage your payroll with PayFit

PayFit gives you the visibility and automation you need to easily manage your payroll, with the support of payroll experts. With many businesses often choosing between in-house or outsourced payroll, PayFit looks to offer a hybrid alternative. By providing the best of both — e.g. the control and visibility of in-house and the expertise and specialism associated with outsourcing — you can enjoy the best payroll experience possible.

Core functionalities

  • Automation of core payroll tasks
    Monthly RTI and pension submissions, accounting journals, P11d’s and much more are all generated automatically.
  • Dedicated support
    CIPP qualified payroll professionals available to provide help and support with any queries.
  • Payroll calculation transparency and custom reporting
    A full breakdown of all payroll figures is provided to give clarity on the monthly payroll as well as a robust reporting functionality. PayFit’s payroll journals are compatible with Netsuite, Xero, Sage and Quickbooks.

What Does the Integration With Personio Look Like?

Setting up the interface

When a customer logs into PayFit, they can head to the Integration hub to set up the Personio integration. This requires them to input the API key from Personio onto PayFit, and select the filters defining which employees should be synced between Personio and PayFit. The next morning, PayFit checks the API key by authenticating with the Personio server. Should it be successful, PayFit pulls all employees on Personio that meet the filter conditions. For the employees that are matched i.e. those that are recognised to be the same people across both softwares, any changes in the fields on Personio will be pulled and applied onto PayFit.

In the background, PayFit runs a script every morning at 1am. The script:

  • Uses the API key provided by the customer to authenticate with the Personio server
  • If the authentication is successful, the script sets a list of matches between the existing employees on Personio and those that are on PayFit.
  • For all employees that are matched, PayFit compares the fields between the two softwares and updates the fields on PayFit whenever the fields from Personio are different (Personio is the source of truth)

Transfer of data

Customers can sync the following information from Personio to PayFit.

  • Employees’ personal details (name, address, phone)
  • Contract changes (job title, hours per week, department)
  • Contract termination (date, reason)
  • Salary changes
  • Annual leave
  • Sick leave

Contact PayFit

PayFit offers a monthly subscription based on the number of employees on payroll. Personio customers are entitled to 3 months free with PayFit.

To request a demo, please contact the team at uk.partners@payfit.com or complete this form and the team will be in touch.

Payfit integration screenshots

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